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WACHS Library: Legal Deposit

Department of Health WA Requirements

Publications** of the Department of Health are required by law to be deposited with State and National libraries.  See Premier's Circular 'Requirements for Western Australian Government Publications and LIbrary Collections' 2003/17

Where a publication is produced by the Department of Health, two (2) copies also need to deposited with the Department of Health Corporate Library

**A publication is any work that has been made available to the public, whether freely or for sale.  It includes books, serials, maps, DVDs, CDs, posters and postcards, newspapers and sheet music, video recordings such as films and short films, audio recordings such as music and audio books, and electronic data.

Legal Deposit - State Library of Western Australia Requirements

Legal deposit is a statutory provision requiring publishers to deposit copies of their publications in a nominated collecting institute. The State Library of Western Australia is the legal deposit library for Western Australian publications & the deposit of material is the responsibility of the publisher of that material.  Publications need to be deposited with the State Library within 30 days of publication.

  • Legal Deposit Act 2012 covers print, audio-visual and digital material, including works published on the Internet
  • Legal Deposit Regulations 2013 cover print and other physical items but not Internet and other online publications 
  • Premier's Circular Number 2003/17 (Requirements for Western Australian Government Publications and Library Collections) covers requirements for deposit of digital Western Australian Government publications.  

PRINT

Two (2) copies of publications produced for the public in print format only (i.e. where there is no digital version) should be deposited with the State Library. Publications should be sent to:

Legal Deposit
State Library of Western Australia.
25 Francis Street
PERTH   WA   6000

PRINT AND ELECTRONIC

For publications that are made available to the public in both print and digital editions, agencies are required to forward one copy of the printed version to the above address; and a copy of the digital version to either the address above or to the following email address:  legal.deposit@slwa.wa.gov.au.
Please don't print out digital-only publications. 

ELECTRONIC ONLY

Where a publication is made available to the public in digital format only, agencies are to ensure that the State Library receives a digital copy of the publication. Digital copies deposited with the State Library should be in archival standard format. 

Digital copies of publications should be forwarded to the following email address: legal.deposit@slwa.wa.gov.au


For further information about legal deposit, read the State Library of Western Australia''s brochure Legal Deposit in Western Australia.

Legal Deposit - National Library of Australia Requirements

Legal Deposit is a requirement under the Copyright Act 1968 for publishers and self publishing authors to deposit a copy of any print work published in Australia with the National Library and when applicable, the deposit libraries in your home state.  Whilst government publications are not covered by the Copyright Act 1968,  the National Library actively collects them by way of various government administrative directives.

Send one (1) copy of hardcopy publications to:  

Books
Legal Deposit
National Library of Australia
Canberra ACT 2600

Journal, magazine and newsletter issues
Australian Serials
National Library of Australia
Canberra ACT 2600

Online publications can be deposited directly at the National Library's edeposit service

For further information, visit the National Library of Australia's FAQ's on Legal Deposit

Summary of Requirements

Table reproduced from:
State Library of Western Australia. Legal Deposit : Information for Government Agencies

Type of Publication State Library of Western Australia National Library of Australia
Print only 2 copies 1 copy
Print + digital 1 print copy + 1 digital copy 1 print copy
Digital only 1 digital copy ---

© State Library of Western Australia 2016